"Dear Mr Urwin,
Earlier this year XXXXXXX XXXXXXX carried out a survey into the activities and needs of specialist recording groups who work with the Somerset Wildlife Trust (SWT) and Somerset Environmental Records Centre (SERC). A report including recommendations was produced in April of this year and sent to SWT and SERC.
I am writing to inform you that I am now working with colleagues in SWT and SERC to put together a strategy that will enable us to move forward in a mutually beneficial way. We will develop proposals and discuss them with you in October/November, with an aim to introduce them formally in April 2009.
In the meantime if you have any queries please do not hesitate to contact me on XXXXXXXXXXXXX."
It looks like we will have plenty to talk about at the AGM. I am not sure what any proposals might be and am personally content to wait until they come along. If in the meantime anyone has a burning desire to enquire further, ring SERC.